Screen Reader Access Skip To Main Content

Text Resize

Logo of Official Website of Rajiv Gandhi Government Women and Children Hospital, Government of Puducherry, India
Logo of Official Website of Rajiv Gandhi Government Women and Children Hospital, Government of Puducherry, India
Image of Medical Records Dept
Image of Medical Records Dept

The erstwhile Maternity Hospital, Puducherry has served the urban areas as well as the entire rural areas of Puducherry and it also covered the patients from neighbouring areas such as Cuddalore, Villupuram, Tindivanam, Thirukoviloor and Virudachalam of Tamil Nadu State. This is more or less a referral Hospital for the whole of Union Territory of Puducherry and Tamil Nadu in respect of specialized treatment in Obstetrics and Gynecology.

Due to lack of space and inadequate beds in providing special care to the patients, it has been decided by the Government to construct a new hospital especially for Women and Children. The project was completed and the hospital was named after the former Prime Minister of India, Rajiv Gandhi.

Medical Team :
The In-charge Medical Officer of MRD - Resident Medical Officer

Staffs :

  • K. Manogaran M.A.(Sociology), MRO (JIPMER) - Medical Records Technician
  • Harikrishnan - MTS

Work and Storage places/rooms of MRD :

Medical Paediatrics OPD - Ground Floor

Sl. No. Room Nos. Usage
1 1004 All department works relating to MRD done at here.
2 1001 In-patient record of MLC/Ayushman Bharat, OT registers (Obstetrics, Gynecology and Anaesthesia) and Confinement registers are stored.
3 1002 Storage of Admission registers and Death case sheets.
4 1005 Storage of six years In-patient case sheets (ordinary).
5 1084/1090 Storage of old In-patient case sheets and registers(prior to six years).

Services Offered in MRD :

  • Receiving discharged In-patient case sheets from various wards of the hospital
  • Daily ward wise receipt entry of discharged case sheet into receipt register.
  • Making computer entry of daily casualty In-patient admission.
  • Making discharge entry into the computer with diagnose for all the daily discharged case sheets.
  • Temporary separation (100 nos. – 1 set) and arrangement of received In-patient case sheets into Pigeon hole rack.
  • Ip-no. wise indexing and permanent filing the In-patient case sheet into Optimizer rack.
  • Receiving and arrangement of various registers like Admission, Confinement, Anaesthesia Elective and Emergency, OT Obstetrics, OT Gynaecology.
  • Date labeling on the registers:
    • Admission Register
    • Obstetrics OT Register
    • Gynaecology OT Register
    • Anaesthesia Emergency Register
    • Anaesthesia Elective Register
  • Tracing and issue of old case sheets for the purpose of :
    • Name Correction. - RMO
    • Issue of Duplicate discharge slip. - RMO
    • Verification for Family planning certificate - Project Director
    • Verification of PYS no. for MTP case - Dr.A.R.Santanalakshmi
    • Verification of name and address - Birth Registration staff
    • Preparation of compensation for failed ST - Social worker / PA
    • Address and phone number taken for CA+ve - Social worker
    • Old record attach with new record for readmission - Wards
    • Death audit meeting in OG and Paed. Dept.- Medical Officers
    • Near miss death presentation - Medical Officers / PGs
    • Reference purpose - OPD Medical Officers
    • MLC report preparation - Casualty Medical Officers
    • RTI report and court purpose - Office dealing clerk
    • OP card taken from IP card for revisit patient - OPD reception staff
    • To complete the incomplete case sheets - Medical Officers
    • Miscellaneous - MS / RMO / PRO
    • Thesis or Project work - DNB PGs (min 200 case sheet / PG)
  • Out-going record dispatch register :
    • Making entry the above issue of case sheet into dispatch register.
    • Making entry into computer
  • When again received the above case sheets, making entry into the register and Re-filing the case sheets into optimizer.
  • Death report to Oulgaret Municipality :
    • Receiving and verifying the death report from concerned wards.
    • Making entry into death register. (Live and Death, Still Birth Register)
    • Dispatching the death report to the Oulgaret Municipality, Puducherry.
    • Affixing signature in each death registration record in Municipality Death Register at Oulgaret Municipality Office.
  • ICD Coding for Cause of death in the Death form sent to Oulgaret Municipality.

What's New

Back to Top